State & Metro Council

Convener: Greg Thompson called the meeting to order at 7:05 p.m.

Members Present: Kirstin Gonzales, Carol Hellen, Brian Rath, Janine Schimmelman, Greg Thompson, Chris Van Hofwegen, Loren Van Pelt, Veronica Van Pelt, Monica Voss, and Rosanna Chambliss

Members Absent: Pastor Paul Brown (E – Issues accessing Zoom meeting)

March minutes have been posted to the website.

Reports

Admin & Finance (Janine)

• Fundraiser info updated on Events page; payments can be made via Venmo, PayPal, or credit card.

• Database is being updated with info from recent weekends.

• Donation offered for tote bags – not suitable for Palanca bags but will be sold at fundraiser.

• Treasurer reports from both weekends have been received.

Metro Past Director (Kirsten)

• Looking for a new church for next winter’s weekend.

Metro Director (Carol)

• Metro council met on 3/23.

• Suellen Dickhausen started as metro council secretary. Working on posting minutes to website.

• Feedback from Feb weekends:

a) Enforce cell phone policy during rollos.

b) 15 responses from interest survey at Feb closuras. Carol is following up.

c) Metro council hasn’t received original evaluations. Summary was shared before this meeting.

Motion: All evaluations concerning metro activities should be returned to the metro executive team. (M: CH/RC; opened for discussion)

Pro: Metro executive team needs direct access for timely response. They will share with state council.

Con: State Council historically maintains original evaluations. Access rights via shared platforms (e.g., Teams or Google Docs) may solve issue.

(M: CH/BR; Motion does not carry)

d) Policy on social media: Pictures from ultreyas may be posted without faces or names.

August Weekend:

a) August 14–17 at Immanuel Lutheran, Princeton.

b) No rector yet. Ideally male per tradition. If unavailable, female will be sought.

• March 30 “5th Sunday Out and About” event did not occur. New location to be identified.

• Texts sent to metro council volunteers to confirm commitment.

Metro Director Elect (Brian)

• Fundraiser/Auction will be held at LCM, Brooklyn Park.

• ~20 items donated for silent auction; 8 RSVPs so far.

• Communication issues due to outdated email addresses; Mailchimp updates in progress.

• Minimum bid for baskets: ~$25.

• Helpers to pay for their meals.

• Director-Elect candidates declined; position remains open.

• Peggy Jo Olivier will lead Ultreyas.

• June Ultreya planned at Bethlehem Lutheran (Midway).

Newsletter (Monica)

• March newsletter has been distributed.

Communications (Veronica)

• Fundraiser flyers sent; weekly reminders to continue.

• “4th Day Community Spotlight” email will be resent to gain more responses.

Miscellaneous

• In-person meeting postponed to June 7.

Next Meeting: Monday, May 5 at 7:00 PM

Closing Prayer: Chris

Motion: To adjourn at 8:25 PM (M: BR/LVP; Motion carried)